Academic Personnel Records Retention Schedule

This records retention schedule, developed with input from academic personnel records officers throughout the IU system, should be employed by all IUPUI units that maintain faculty personnel records in their offices. The schedule was approved by the Indiana University Academic Officers Committee on January 31, 2003, for system-wide use.

The records retention schedule is divided into "originals" and "copies." Many original records will be found in the Office of IUPUI Academic Policies, Procedures and Documentation in the Dean of Faculties office. Many copies of records will reside in schools, departments, and individual offices on the IUPUI campus. However, in some cases original records will be found in school, department, or other offices, and the Office of Academic Policies, Procedures and Document will not have a copy.

Many of the records series in the records retention schedule provide for a "permanent" disposition. Series that stipulate "Permanent: Transfer to Archives" should be sent to the IUPUI Special Collections and Archives. Office personnel should contact Steve Towne at IUPUI University Archives at 278-3445 or setowne@iupui.edu to arrange for transfer. Series simply marked "Permanent" should be retained in office.

Steve Towne, Assistant University Archivist
IUPUI University Library
Ruth Lilly Special Collections and Archives
UL0133
Phone: 278-3445
Email: setowne@iupui.edu

Personnel records officers may find that they have records that are not covered by this records retention schedule. In this event, please contact IUPUI University Archives for assistance.