Citation Management Software

What is Citation Management Software and why would I want to use it?

Citation Management Software is the term used to describe computer programs that allow a researcher or student to track and inventory their references. Users can:

  • import citations from a variety of databases
  • share citations with colleagues around the world
  • quickly access citation information and full-text articles
  • automatically generate bibliographies in a variety of output styles
  • save and organize pdfs, screenshots, graphs, images and other files

Citation Management programs are particularly useful for faculty, researchers, and graduate students who want to compile a database of citations on a research area or topic.

Undergraduate students may find that the EndNote Web citation management program can serve their needs. EndNote Web, while not as sophisticated as the desktop version of EndNote, has a short learning curve and is available anywhere that you have access to the internet.

What programs are available to IUPUI users, how do I obtain them, and which one should I use?

Citation Management Programs available for Download

The IU system has a paid subscription to the EndNote and Reference Manager citation management programs. Any IUPUI student, faculty, or staff member, with a valid IUPUI ID, can download these programs for free from the IUware website: IUware Online: Citation Management.

You can also buy the software on a single CD for $5 at any campus bookstore. See the IU Knowledge Base document At the IU campuses, what are the locations and hours of the bookstores? The current CD contains:

  • EndNote X2.01 for Windows
  • EndNote X2.0 for Mac OS X
  • Reference Manager 11 for Windows (there is no Mac version)

You will need to show a valid campus ID card to purchase the software.

Also, EndNote X2 and Reference Manager are loaded on computers located in the University Library computer clusters or UITS computer labs.


Which one should I choose?

To assist you in determining which program to use, below are delineated characteristics of the offered programs. Here is a citation management software comparison chart for EndNote, EndNote Web, and Zotero (free from FireFox).

EndNote X2

New features in Endnote X2

  • Of the packages offered, EndNote is the most popular and easy-to-use.
  • Can hold an unlimited number of references in each EndNote Library that you create (to speed performance it is recommended not to exceed 100,000 references per library).
  • You can store and cite images and objects (charts & tables).
  • Supports more citations styles, reference fields, and embedded import filters then Reference Manager or EndNote Web
  • There is a Mac version.
  • For technical requirements, go to: EndNote for Windows Product Information and EndNote for Macintosh System Requirements.

EndNote Web
  • Less sophisticated than the desktop version, which makes it a good tool for undergraduates.
  • Easy to use and can be accessed anywhere you have an internet connection.
  • Provides the 'Cite While You Write' functionality of the desktop version.
  • Free to IUPUI students, faculty, and staff.
  • Allows users to share citations easily with other EndNote Web users. 

Reference Manager 11

  • Reference Manager's strength is that it is a multi-user, networkable program. Multiple authors can be entering references into the database at the same time.
  • Accommodates an unlimited number of references in each database of citations that you create.
  • There is no Mac version of this program.
  • It has a larger user base in the medical research community.
  • For technical requirements, go to Reference Manager System Information.
Last updated by on 04/06/2009